A really cool trick is to add another calendar as a ‘guest’ to an event. Perfect if you have parent and team calendars for your school (work or other…).
Instead of duplicating or copying an event to another calendar, you can add other calendars as ‘guests’ to your event. This negates the need to remember to make multiple changes to multiple calendars associated with an event. Any change can be made to the original event, which flows on the the other calendars.
No-one wants to deal with parents who turn up to a cancelled, changed or postponed event all because the calendar wasn’t right. Or to be that parent. Speaking of which, as a parent, please don’t send notifications & updates of changes, I might decline it, then it is declined for all.
If you are the organiser – remember to add yourself as a guest on events created on a shared calendar that you are involved in.
This is such a simple & easily missed trick – doing it saves time, effort and embarrassment.
Set a reminder!
Use the Daily Agenda
If you need extra prompting about what’s coming up in your day, set up your calendar to email you a daily agenda
- Navigate to the calendar you want to select
- Choose Settings and sharing
- Scroll down to Other Notifications and choose email
Guest functions
- Remember to RSVP to an event invite so it will be added to your calendar, hopefully you’ve remembered to set a reminder or receive an emailed daily agenda.
- Remember to use the Rooms function by the Guest tab to book spaces. If you try to book a space that is already being used at the same time as your event it will not show in the Available rooms only(as below). Sometimes rooms will be available but because they have been booked up by an event in the all day events section they still won’t show
Minimise the Visual Clutter
- Keep other Calendars you need/have to display with similar colours but different from your own. Monochromatic or pastel colours stop the eye/brain hurt.
- Use Chrome Extensions like “Event Merge for Google Calendar” – this combines calendars for the same event, it can be toggled on and off depending on your preferences.
| View with Event Merge toggled ‘On’ | View without Event Merge |
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